Data Creation

Mandatory Fields

The Hub descriptions are based on the fields used in an ISAD(G) description.

We ask you to include the six standard ISAD(G) mandatory fields, and also information on access conditions, the scope of the materials and the language of the materials. In addition, we need the name of your repository. The name of creator is not mandatory simply because we receive too many descriptions without this information, so we have to take a pragrammtic approach, but we suggest that it is always included.

Our aim is to ensure that descriptions on the Archives Hub are effective for a global audience; enabling researchers to get a reasonable sense of the relevance of the collection for their research.

If you have created a summary description, remember that you can include a link to your own more detailed catalogue within the 'other finding aids' section of the description.

If you are using our EAD Editor you will be prompted to include our recommended fields, which are outlined in red.

Mandatory fields

ISAD (G) Reference

Field Name

3.1.1

Reference Code

3.1.2

Title

3.1.3

Dates of Creation

3.1.4

Level of Description

3.1.5

Extent of Unit of Description

 

Repository

3.3.1

Scope and Content

3.4.1

Conditions Governing Access

3.4.3

Language of Material

Recommended fields

ISAD (G) Reference

Field Name

@normal

Normalised dates

3.2.1

Name of Creator

3.2.2

Administrative/Biographical History

3.4.5

Finding Aids

3.7.1

Archivist's Note

 

Index terms/access points

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