FAQ

 

What is the Archives Hub?

The Archives Hub is an online gateway to the descriptions of archives held in UK repositories (such as universities, company archives and local history centres). It does not hold any archive material itself but provides a means to cross-search archival descriptions from different institutions.


The Archives Hub is continually expanding, with new contributors and descriptions, so you may wish to visit the Hub regularly, and make it part of your research routine.

How do I access or contact the different repositories which contribute to the Archives Hub?

To find out more about a collection and about access arrangements, you need to contact the repository that holds the material. At the top of each Hub description you will find key details about the collection including where it is held.

In the blue bar at the top of the description, you will see a link to email the repository, which automatically opens up an email and provides the address.

From the blue bar, view the location of the repository in order to get more information about it, or to view all descriptions on the Hub.

How do I obtain copies of archives?

Reproduction is subject to copyright law and the discretion of the repository that holds the archives. Some Archives Hub descriptions do include information about reproduction and you can find this under the heading 'Copyright/Reproduction'. However we advise users to contact the repository directly for advice. Contact details for the repository are found by clicking on the link in the blue bar at the top of thhe description.

Can I use the Archives Hub for family history research?

If you are researching your family history, you may be using the Hub to look for family members. Whilst there is a chance that the Hub might include something relevant to you, it does not include the most common genealogical records, such as parish and census records.


You might find a relevant description if one of your relatives had an association with one of our contributing institutions. However many descriptions are quite general, and may not refer to individual people. (For example they might not list the students and staff of the institution.)

There is a guide for genalogical research on the pages of the UK National Archives

Why doesn't the Hub take in descriptions from all UK archives?

We aim to represent all archives held in the UK that are of value to research and education, but it is up to individual repositories whether they wish to submit descriptions for inclusion on the Hub. We focus on academic research rather than family history, so we do not necessarily have descritions of parish registers and family records.

Why can't I find the archives I expected to find on the Hub?

The Archives Hub does not include all UK archives, although it does represent the majority of archives held within UK universities, and many archives held in specialist repositories. Remember that not all collections have been catalogued. You can see a list of contributors to the Hub on our contributor page.


If you know of an archive collection that you feel should be included please do get in touch with us.

Remember that the search term you use may not bring back all records relevant to your subject interest. Try our Guide to Using Archives for more information about discovering archives.

I have a manuscript/book that I think might be valuable, can you tell me what it is worth?

The Archives Hub cannot provide valuations for materials, such as books or archives. You would need to go to a professional valuer for this, such as an auction house or an antiquarian supplier.

I have some historical documents/papers that I want to offer to a repository. Will you accept it?

The Archives Hub does not hold any materials itself. So, if you have any papers that you wish to offer to any of the Archives Hub contributing institutions, you will need to contact a suitable repository directly to ask if they are interested in acquiring the material. (A suitable repository might be one that has relevant subject areas or a specific geographical location to your historical documents.)

Remember that the majority of repositories have specific collection policies, and they do not have the space or resources to accept every item they are offered. 

I have found an image that I wish to use on my website/in my book. Can I have copyright permission to use it?

You will need to find out which repository holds the image. They might hold the copyright of the item or they may know who you need to contact to ask. You will need to contact them directly to ask.

In each Hub description you will find key details about the collection including where it is held. In the blue bar at the top of the description is a link to the location of the repository which will take you to the repository page and the repository contact details.

You will also find contact details on our Contributors’ page.

I am trying to track down the copyright of a book published by Blackie and Son. Can you help?

We are unable to help with questions about Blackie intellectual property rights. The only help we can give you is a basic history of the company prepared by Glasgow University Archives Services and to advise you to look at the following website that give general advice about copyright:

http://www.ipo.gov.uk/copy.htm

I am trying to track down the copyright of a book published by a company whose records I have found on the Archives Hub. Can you help?

In each Hub description you will find key details about the collection including where it is held. In the blue box at the top of the description is a link to the Archon entry for the repository, which provides contact details.

You will also find contact details on our Contributors’ page.

I have searched for primary source materials on the Hub and I can’t find any material on my topic. I keep seeing the message, “Sorry we couldn’t find any matching records.” What should I do?

If you are searching for primary source material for your academic research, make sure you have a flexible approach to searching and plan your search strategy, so that you can look for synonyms and related subjects to your topic.

Take a look at our page Using the Hub for your Research.