EAD Editor

Access the Editor

The Editor can be found at:


login is required for access. Please email us to request an administrator login for your institution. Administrators can create additional usernames.

You may also login as a guest.

Further Information and Help

There is a useful Guide to Using the Editor, highlighting some of the key things to be aware of, in order to ensure that you create a valid EAD description. We highly recommend that you read the guide before using the Editor

Guide to Using the EAD Editor

We have a series of help pages:

EAD Editor Help Pages

We have an Audio Tutorial. Please note: the tutorial is largely correct, although some minor interface changes have been made since it was created. Advice on cutting and pasting has changed slightly: you should be able to cut and paste from Word, but please be aware that rendering may change. Do not cut and paste bulleted or numbered lists, and be aware that paragrpahs need to be marked up within the Editor.

EAD Editor Audio Tutorial

We have an introductory video about what you need to do before you can use the Editor, and showing you briefly how to start using the Editor. Please Note: The National Archives website has changed since this video was created, so the Archon request page has changed.

EAD Editor Introductory Video


Copying Text from Elsewhere

You can cut and paste from other sources, but be aware that there can be issues with doing this. Different applications treat text in different ways. Bear in mind that you still need to use paragraphs tags, and markup things like lists and web links.

Browser Requirements

If you use the Internet Explorer browser, you need to be using version 8 or later. Internet Explorer 6 is not suitable. You can use Firefox, Chrome or Safari browsers. The Chrome browser does not support native XML, so you would need to use the 'view source' option to see the EAD markup.

The EAD Editor uses AJAX to create a dynamic experience, and therefore you will need Javascript enabled on your browser (the option to enable Javascript is usually found in the Tools menu of your browser).

Special Characters

Please see the Guide to Using the Editor for information on encoding special characters.

If your special characters are displaying incorrectly, or you find rogue characters in your descriptions, it may be that you need to change your character encoding to Unicode (UTF-8). This option can be in different places in various browsers:

IE: open the 'page' menu, choose 'encoding', and select 'Unicode (UTF-8)'.

Firefox: 'view' menu, choose 'character encoding', select 'Unicode (UTF-8)'.

Please note: Firefox has an auto-detect for character encoding, which can reset your choice. If you find that your characters are reverting to incorrect displays, turn auto-detect off, or View ->Character encoding -> Customize List. Select UTF-8 in the right-hand list, and click move up to make it your default, or select Western (ISO-8859-1) and click remove.

Chrome: customise (spanner icon in top right) -> tools -> encoding 'Unicode (UTF-8)'.


The EAD Editor enables you to

  • Create new descriptions by filling in a simple form
  • Create collection-level and multi-level entries
  • Add links to images and digital content
  • Embed images in descriptions
  • Save and store descriptions for subsequent editing
  • Use a right-click menu to format descriptions
  • Create persistent identifiers (URL) for each description
  • View a tree structure of multi-level descriptions
  • Upload EAD records from your local machine
  • Create new users (if you are an administrator)