Exporting from your systems
If you aren't already a contributor to Archives Hub, please take a look at how you can become a contributor.
If you already have a system to catalogue your descriptions, you may be able to export your records in EAD format and send these to Archives Hub for publication.
How to contribute using system exports
We currently have workflows for the following systems. Please click on the link for your system which will scroll you down to the guidance we provide for that specific system.
If your cataloguing system is not listed above, please contact us and we can discuss whether we are able to take exports from your system.
AdLib
We can publish EAD records exported from AdLib. In order to export your records, you will need to add our exporting template to AdLib. This is provided for download below:
March 2020 Export Template for AdLib
There are instructions on how to add the template as well as detailed information about creating Hub-compliant descriptions in AdLib, and the export process, in our AdLib cataloguing guide. This is provided for download below:
Download the AdLib cataloguing guide
In order to export life dates for creators you will need to add or replace two further files in AdLib, provided for download below:
Download the .ada AdLib export supplement
Download the .bin AdLib export supplement
There are instructions on how to add these files in the guide.
When your records are ready contact us and we can set up a data sharing folder for you to upload them.
AtoM
Did you know that the easiest way to supply records from AtoM is using the built-in OAI-PMH endpoint? Click here for more details on this. If harvesting is not possible with your setup, we may be able to publish AtoM records which have been exported manually. Please contact us if you would like to discuss this and we can set up a data sharing folder for you to upload them.
Axiell Collections
We can publish EAD records exported from Axiell Collections. In order to export your records, you will need to add our exporting template to Collections. Please contact us for a copy of the template.
When your records are ready contact us and we can set up a data sharing folder for you to upload them.
Calm
We can publish EAD records exported from Calm. In order to export your records, you will need to add our exporting template to Calm.
If you want to export all levels of your descriptions, download the main export template:
If you have multi-level descriptions but only want to export the collection level, download the collection-level export template:
October 2019 Collection-Level Template
There are instructions on how to add the template as well as detailed information about creating Hub-compliant descriptions in Calm, and the export process, in our Calm cataloguing guide. This is provided for download below:
Download the Calm cataloguing guide
If you use the alternative or former reference fields in Calm, we will also need to know which references you would like us to display on Archives Hub. There is information about the options in the guide linked above.
There are also video tutorials about exporting from Calm on our YouTube channel.
When your records are ready contact us and we can set up a data sharing folder for you to upload them.
Modes
We can publish EAD records exported from Modes. In order to export your records, you need to replace two files within Modes, and make a small change in Admin to run the correct report.
Modes have created a PDF guide explaining this process.
When your records are ready contact us and we can set up a data sharing folder for you to upload them.